Processing of New Proposal

• After login, the authorised users for the respective plan heads may create new proposals. Entries to the prescribed fields are to be made in the user-friendly page/format. Mandatory fields have * & ** markings.

• As soon as ** marked fields are filled-in, the proposal finds a place in ‘Proposal Bank’ for that Plan Head. This exercise may be done at Divisional Level (the proposals initiator) throughout the year, so that at the time of sending proposals for Works Programme, many important requirements are not lost sight of.

• The proposal needs to be short-listed first by GM/DRM before it is sent to Finance for vetting. The proposals under DRM’s/CWM’s power can be shortlisted by the respective DRMs/ CWMs. The proposals beyond powers of DRM/CWM will be sent to Zonal HQ for shortlisting by GM.

•  The Plan Head Coordinator with the on-line inputs of sub-estimates etc. from the associate departments, processes the proposal for online vetting.

• The Vetting Authority (SR. DFM) after vetting will send the proposal to Plan Head Co-ordinator.

• Plan Head Co-ordinator will send the proposal  to DRM through Sr. DEN(Co.). The proposals, where the cost of the proposal is not matching with the vetted cost or proposal is not vetted, will not be allowed to be sent to DRM.

• The proposals as received by DRM under his sanctioning power shall be sanctioned by him. The proposal beyond power of DRM/CWM will approved  and forwarded to CE/P&D (CEPD) at Headquarters.

• CE/P&D after receiving the proposal will forward it to Zonal Plan Head Co-ordinator.

• Zonal Plan Head Co-ordinator will take Finance Concurrence from FA & CAO and will forward the proposal to CE/P&D for obtaining approval of GM.

• The proposals as received by GM under his sanctioning power shall be sanctioned by him. The proposal beyond power of GM will be approved  and forwarded to EDCE(G)/Railway Board.

• EDCE(G) depending upon the Nature of the proposal (Plan Head) will forward the proposal to concerned Nodal Directorate at Railway Board.

• Nodal Directorates after receiving the proposals will give their recommendations on each proposal.

• The proposals costing > 20 Cr. will be clubbed in a file and will be forwarded to Finance Directorate for Finance Concurrence.

• After obtaining Finance Concurrence,Nodal Directorates will prepare a manual file, attach the printouts and process it for approval of Board & Hon’ble MR.

The processing of the proposal is being depicted in following  ‘Project Flow Diagram’.

Project Flow Diagram (On-Line)

(1) Divisions & Zonal Railway HQ :

(2) Railway Board :